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Accounts Payable/Receptionist

American Time
Job Description

We are seeking a candidate to fill our Accounts Payable/Receptionist position the ideal candidate possesses the ability to perform the necessary activities to accurately process accurate payment of bills incurred by the company. The Front Desk is responsible for excellent customer service, all office incoming calls, greeting visitors, providing general office and administrative support. Hours are 8:45 am – 5:15 pm M-F. If you are interested in working with a company that knows it is people that make the difference, then join us at American Time.

Essential Duties and Responsibilities: include the following. Other duties may be assigned

  • Ensure that all invoices are entered and paid in a timely manner. Research and resolve any issues with invoices
  • Perform data entry tasks to enter and verify payment information from which checks will be prepared
  • Prepare accounts payable checks on a regular basis
  • Print all accounts payable reports and maintains accurate accounts payable files
  • Prepare invoice deduction notices, as necessary
  • Ensure all confidential information remains confidential
  • Audit freight bills against freight manifests
  • Work with personnel and vendor to resolve discrepancies
  • Answer all vendor inquiries
  • Analyze all vendor accounts and negotiates extended terms with vendors when cash is restricted
  • Prepare analysis of accounts as required
  • Assist with accounts receivable and special projects, as necessary
  • Cross functional with accounts receivable
  • Process credit card transactions
  • Create and maintains statistical information as needed
  • Provide daily administrative assistance for the CEO and President which may include special projects
  • Answer the telephone, takes messages and forwards calls to appropriate staff
  • Receive, screen and direct visitors and clients to appropriate staff
  • Accept, sort, distribute and forward mail
  • Provide administrative support as needed
  • Schedule company meetings

Competencies/Skills Required

  • Maintain confidentiality both within and outside of the company
  • Ability to accomplish multiple tasks, regardless of obstacles, with minimal supervision
  • Ability to identify and resolve issues under a deadline
  • Ability to instantly change focus and work on new issue
  • Above average reasoning abilities
  • Above average phone and in-person etiquette skills
  • Ability and discipline to follow all company policies
  • Must be accurate and detail oriented
  • Maintain a positive “how can I help you” and professional attitude
  • Ability to achieve goals/objectives with or without direct supervision
  • Excellent oral and written communication skills
  • Excellent customer relations skills
  • Excellent grammar skills

Education and Experience:

Associates degree or equivalent preferred and 12-36 months related work experience

ABOUT OUR COMPANY: American Time is a global distributor and engineered solution provider focused on synchronized time and display/notification systems to education, healthcare and manufacturing industries. Founded in 1980 and headquartered in Dassel, MN, we offer a superb opportunity for professional growth, along with a competitive base salary, incentive plan, healthcare benefits, and 401k.

American Time is proud to be an EOE/AA, Military Friendly Employer

Job Type: Full-time


  • accounts payable: 1 year (Required)


  • Associate (Preferred)


  • Dassel, MN (Preferred)
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